Showing posts with label consulting. Show all posts
Showing posts with label consulting. Show all posts

Wednesday, June 19, 2013

Capturing the investment-banking opportunity in ASEAN

The economic rise of Asia has been much noted. But many have not realized that this is not just a story about the emerging giants, India and China. Countries that are a part of the Association of Southeast Asian Nations (ASEAN) are also an important contributor to Asia’s growth.1 By 2009, this region already accounted for 9 percent of Asian wholesale banking revenues and 13 percent of capital markets and investment-banking (CMIB) revenues. To be sure, these are not dominant positions. But several key ASEAN economies will grow faster than the rest of Asia over the next five years. GDP growth in Vietnam (7 percent), Indonesia (6 percent), and Malaysia (5 percent) will be notably faster than in the established markets of Japan (2 percent) and Australia (3 percent).2
Several forces are propelling ASEAN growth. Chief among these are the need for new roads, ports, and power plants, and governments’ determination to expand capital markets. Evidence of both was seen in the announcement at the July 2010 ASEAN summit in Hanoi of a plan for road and rail development across the region. ASEAN’s brightening star will likely attract yet more investment from global banking majors, many of which have already built formidable presences across the region. For local banks, an inflection point is at hand. As Asian companies expand into new regions and the largest go global, incumbent banks will need to redouble their efforts or risk losing a substantial share of their investment-banking franchise to the big international banks. We see five core capabilities that local banks must build, including the coverage model, account planning, research, cross-border capabilities, and the talent proposition.
A leading incumbent bank in India set out to build these five capabilities, with considerable success: among other achievements, average monthly fee income increased by 125 percent over baseline. Several ASEAN banks will probably achieve similar success, and that in turn will increase the pressure on foreign banks to respond. We see three likely responses for these global firms, including balancing their “footprint,” capturing the midcorporate opportunity, and developing capabilities to deliver cross-cutting customer solutions.

Opportunity beckons

McKinsey’s Global Banking Profit Pools estimates 2009 revenues from CMIB in the ASEAN region at $7.4 billion.3 Notably, CMIB accounted for 28 percent of all wholesale banking revenues in ASEAN, compared with 19 percent for Asia as a whole. This greater reliance on capital markets is a sign of greater sophistication in ASEAN (Exhibit 1).

Exhibit 1

We focused our research on five of the biggest ASEAN banking sectors (Indonesia, Malaysia, Singapore, Thailand, and Vietnam). All except Vietnam have a higher proportion of CMIB revenues than would be indicated by their GDP per capita. This implies that for a given amount of capital, banks may enjoy greater revenues from CMIB products than from lending. Not surprisingly, the region has proved attractive to global banks that traditionally focus on fee-based businesses. Many of these foreign banks have already built leading franchises in several products and countries.
These banks also find the growth of CMIB in ASEAN attractive. The region is projected to grow faster than the rest of Asia in the key areas of equity and debt capital markets (ECM and DCM) and mergers and acquisitions (M&A) (Exhibit 2).

Exhibit 2

Skeptics would counter that, for all its attractions, “investment-banking in ASEAN” really means “investment-banking in Singapore.” It is true that Singapore currently accounts for over two-thirds of total ASEAN CMIB revenues. However, the city-state’s share is projected to decline to around 58 percent by 2014 as capital markets in other economies develop.
Similarly, at present, CMIB in ASEAN is heavily focused on sales and trading, which generates over 80 percent of revenues. Again, we expect to see a growing diversification. By 2014, sales and trading will account for 72 percent of revenues.

Sources of growth

We see five major trends propelling growth in ASEAN and shaping the evolution of CMIB markets.

1. Infrastructure investment

Infrastructure has been a big source of growth for much of Asia, including ASEAN, and that looks set to continue. For CMIB, that will mean healthy developments in debt capital markets and syndicated loans, as well as in structured fixed-income products designed to attract funding from overseas investors.
Over the next five years, the ASEAN region is expected to spend more than $350 billion on infrastructure. Indonesia, Thailand, and Vietnam will commit the biggest sums, while Singapore is expected to spend little. Indonesia will look to address a lack of quality roads, inadequate power supply, and a dearth of public transport. In 2009, the newly elected government announced that the total infrastructure spend needed between 2009 and 2014 will be around $140 billion. Much of this investment may be structured as sukuk, a bond-like instrument that conforms with Islamic law. (For more on sukuk, see sidebar “Sukuk in Malaysia and Indonesia.”)
In Thailand, infrastructure spending has lagged in recent years. While GDP grew at over 8 percent between 1999 and 2008, infrastructure spending grew at only 3.6 percent. From 1999 to 2008, infrastructure spending as a share of GDP fell from over 9 percent to about 6 percent.
Like Indonesia, much of Vietnam currently lacks reliable electricity, quality roads, or seaports. Its infrastructure requirements are estimated at $70 billion to $80 billion over the next five to ten years. Today most of its infrastructure investment is funded by government debt. That is expected to change, as the government begins to seek investors to form public-private partnerships.

2. Government support for capital markets

We see two thrusts by governments as they seek to strengthen capital markets in the ASEAN region. On one hand, developed-market governments are trying to create financial centers (as in Malaysia) or strengthen them (as in Singapore). While Singapore is succeeding in attracting hedge funds and private banking players, Malaysia seeks to become a global hub for innovation in Islamic finance through the Malaysia International Financial Centre (MIFC) in Kuala Lumpur.
On the other hand, governments in developing markets like Indonesia and Vietnam are taking initiatives to expand markets and improve trading and settlement infrastructure.
Vietnam currently has a growing primary bond market with mainly public-sector issuances, but a thin secondary market. The government is addressing this; first, it has established a specialized secondary state bond market where most government securities are now traded. It also intends to build a benchmark yield curve and to encourage the creation of credit-rating companies. Finally, it is also installing a securities depository and a new settlement system with support from the Asian Development Bank (ADB) and the World Bank.
In Indonesia, the government has also taken the assistance of the ADB, in the form of an ongoing technical-assistance program. The goal is to build deeper and more liquid capital markets, enhance market supervision, and improve regulatory resources and capacity.

3. Expanding horizons for ASEAN companies

As ASEAN companies continue to grow, they will be tempted to look outside their home markets for growth. Already, about 40 percent to 60 percent of ASEAN M&A is cross-border deals, and more than a third of these are within the region. As companies outgrow their markets and become comfortable with international expansion, investment banks will see increased opportunities in M&A advisory and acquisition financing. Three sectors that illustrate this trend well are financial services, telecom, and energy and natural resources.
In financial services, almost all the leading banks in Singapore and Malaysia have made regional forays to expand their presence in ASEAN. These banks have achieved varying degrees of success. Among the most successful is Malaysia’s CIMB Group, which has gone through five transformational deals in four years, taking the bank into new markets in Thailand, Indonesia, and Singapore.
Several ASEAN telecommunications firms have adopted a similar growth strategy. SingTel, for instance, is now active in over 20 markets and has acquired strategic stakes in AIS in Thailand, Telkomsel in Indonesia, and Globe Telecom in Philippines.
In energy and natural resources, Indonesia in particular has seen significant M&A activity—about 130 transactions in the past eight years—originated by both domestic and overseas firms.

4. Indonesia and Vietnam coming to the fore

Forecasts of real GDP growth in ASEAN to 2050 suggest that most of the growth will come from Indonesia and Vietnam. As mentioned, these countries will benefit from government actions to improve capital markets and from the push to build new roads, power plants, and seaports. But there are other forces at work. Both countries will see broad-based economic reforms and strong growth in manufacturing. And both will benefit from a young and rapidly growing labor force as well as improved political stability.
CMIB revenues will mirror the growth in GDP. ECM in particular will prosper from a wave of local listings in both markets. In Vietnam, the government has already privatized several good-size state-owned enterprises (SOEs) and has announced plans to privatize some of the biggest, including AgriBank, Bao Viet Insurance, Vinatex, and Vietnam Airlines. Similarly, in Indonesia, following the successful listing of Bank Tabungan in 2009, the government has announced plans to divest stakes in some of the largest SOEs, including PT Krakatau Steel, Plantation Company PT Perkebunan Nusantara (PTPN) VII, and Garuda Indonesia.
M&A advisory will also benefit, as fragmented local industries are expected to consolidate. Indonesia has more than 120 banks, of which 4 are state owned. That’s many more than in mature markets such as Australia and India. Vietnam is similarly overbanked. The State Bank of Vietnam has mandated that all banks in Vietnam must have capital of at least 3 trillion Vietnamese ng (about $150 million) by the end of 2010. Many of the smaller banks will likely be unable to raise the requisite capital, and a forced consolidation of the sector may result.

5. Growing sophistication of customers

As ASEAN economies mature, capital markets are likely to see increased demand for more sophisticated products and services. As ASEAN companies grow, it is likely they will begin to tap into corporate bond markets and rely less on traditional bank borrowing, a path taken by maturing economies in the past. Banks will likely have incentives to help them do this, given the global regulatory push for bigger capital buffers and more liquidity. Southeast Asian companies are also likely to continue looking for customized currency and commodity hedges against price fluctuations.
Sales and trading businesses will also need more sophisticated products. As the ASEAN economies accumulate wealth, consumers will turn to life insurance and asset management. There is considerable room for these businesses to grow. The rise of insurance will create a kind of virtuous cycle, creating opportunity for institutional sales and trading firms that will be asked to deliver the kinds of sophisticated products (such as swaps, options, and other derivatives) that their counterparts in developed markets have sold for years.
Of course, all of Asia is expected to grow in affluence; assets under management of high-net-worth individuals are likely to rise to nearly $7.5 trillion by 2012. With interest rates low in Asia, as in the rest of the world, Asia’s private banking and affluent retail customers are likely to seek ever higher returns along with portfolio diversification, and will aggressively pursue investments such as initial public offerings, structured equity-linked products, and alternative investments such as hedge funds. This infusion of new money into equity-linked instruments will push up sales and trading revenues.

Five core capabilities

In recent years, local and foreign banks have competed vigorously to position themselves for the coming opportunity. The current state of play of CMIB markets is shown in Exhibit 3.

Exhibit 3

Despite the opportunity, some local institutions seem to be ceding the advantage in many of these markets to others. These firms are at risk of missing out on the next big wave of growth in ASEAN capital markets. To avoid that fate, they can draw on the examples of their emerging-market peers (for example, Kotak in India and Itaú BBA in Brazil), which have leveraged their balance sheets to build dominant local investment-banking businesses. In our view, local commercial and corporate banks must take five actions to succeed in investment banking:

1. Strengthen client coverage to encompass the capital markets opportunity

In our experience, banks use one of three approaches to client coverage, defined by the role of the person at the client interface. The relationship manager (RM) acts as the single point of contact with the client in the RM-led model, occasionally calling on product specialists for expertise. The RM establishes and manages the relationship with the client’s CEO or CFO in the client-service-team-led model, an emerging trend. The RM then coordinates all account-related activities of the client service team, which consists mainly of product specialists. Team members establish links and coordinate activities with their client counterparts. Finally, in a product specialist model, senior bankers and product specialists establish coverage independently.
Within investment-banking teams and products, banks align the coverage model with their understanding of the various segments of their client base. The most commonly observed model is a segmentation based on size; the coverage model is then tailored for each tier of clients. An alternative choice we see in smaller investment-banking houses is an alignment of coverage teams to sectors. Here the proposition is the coverage teams’ depth of product and sector understanding.
Wholesale banks choose the coverage model based on three criteria that reflect their stage of growth: the availability of sophisticated RMs and product specialists, the cost of coverage, and the feasibility of establishing coordination mechanisms among different product groups. There is no “right” model, and each player must tailor its coverage model based on its starting position, underlying market characteristics, growth aspirations, and manpower availability.

2. Tighten up the account-planning process

The three objectives of disciplined account planning are to ensure that the bank can increase client satisfaction through tailored offerings that address the client’s needs, to improve the bank’s profitability per client, and to increase the time spent by salespeople on selling to the right set of clients.
In investment-banking, we typically encounter six barriers that stand in the way of disciplined account planning. Three are behavioral problems: unwillingness on the part of RMs and other sales staff to commit time, a reluctance to share client-related information, and a bias against the current IT system and tools. Three problems have to do with poor processes: little understanding of the most and least profitable clients, a lack of clarity on roles and responsibilities in the client coverage team, and an absence of accountability and incentives.
A structured approach can be used to overcome these barriers and increase the effectiveness of account planning to maximize profitability per client, make salespeople more effective, and increase customer satisfaction.

3. Build research capabilities

The credibility and independence of the research function in investment banks was significantly tested during the dot-com shakeout in the first half of the decade. In response, a number of banks have worked hard to strengthen the independence of the research function and enhance transparency. Strong research capabilities are emerging as a critical success factor. Across markets, a strong position in league tables usually goes hand in hand with robust research capabilities.
Banks can start by identifying how best to meet increasingly sophisticated customer requirements. Many customers are building in-house capabilities and have consequently moved away from traditional research products (for example, PDF reports distributed via e-mail, containing the latest information on specific stocks). They are increasingly demanding “research services”—such as conversations, meetings, or analyst-introduced access to management. In response, many global players are rethinking their approach to research. HSBC has dropped two of its research product offerings—its “buy, sell, hold” recommendations and maintenance research—while increasing its analyst head count to support more in-depth analysis and customer contact. Similarly, some banks have experimentally outsourced maintenance research to specialists, while keeping sector experts, quantitative analysts, and strategists in-house.
In building a research organization, banks need to consider the growing sophistication of most of their core customer segments: affluent/high net worth, domestic institutional investors, mass retail, and, of course, foreign institutional investors. Distinctive research capabilities for the right segment, as part of a full-service offering, can lead to an increased share in sales and trading as well as ECM. Similarly, ECM is linked to M&A advisory for large deals that need to be financed through capital market issuances.

4. Gear up for the cross-border opportunity

As ASEAN companies expand internationally, local banks will need to think through how best to meet their needs. For a few banks, it may be best to focus exclusively on the domestic market. But many will decide to follow their clientele and build capabilities to serve them in their expansion.
Several local investment banks have built ties with global firms (for example, SCB Securities with Goldman Sachs and Phatra Securities with Merrill Lynch/Bank of America). The typical approach involves the local player using the partnership to build up capabilities over time, while the foreign partner accrues local market understanding and develops local relationships and brand equity. After time, when both parties have reaped the benefits of the alliance, it is often terminated and both partners go their separate ways, as Kotak and Goldman Sachs did in 2006.
An alternative approach is to establish alliances with local boutique firms with experience in cross-border deals. As an example, Avendus in India has partnered with Goetz Partners for India-Europe deals, while Kotak has an alliance with GCA Savvian for India-Japan deals. In the latter case, the alliance seeks to advise Indian and Japanese companies on cross-border mergers and acquisitions. Thus, clients of GCA Savvian in Japan can seek out acquisition targets in a high-growth market such as India with the help of local expert Kotak.

5. Adopt the right “people strategy”

The people strategy—the bank’s approach to compensation, its talent proposition, its recruitment model, and its retention practices—lies at the heart of building a successful investment bank. The current overhaul of regulations will have considerable impact on banks’ compensation practices. Banks will need to decide on the right mix between current and deferred compensation, and, in performance measurement, between current financial metrics or longer-term health-related metrics.
Commercial banks looking to build an investment-banking business also have to tackle the particularly acute challenge of integrating radically different performance and incentive systems. While banks have tried several approaches, our experience suggests that an approach that builds on the principles of the “one firm” model is likely to be successful. At its core, this approach ties most incentives to the overall performance of the firm as opposed to purely individual performance and contribution. Implementing this model involves instilling a culture that encourages people to work toward building the firm.
In addition to creating the right performance culture, banks will also need to develop other elements of the people strategy by designing a clear employee value proposition, a recruitment model that balances lateral and fresh hires, and an effective retention strategy.

Three moves for foreign banks

Foreign banks should not take their current dominance of many products and markets for granted. Western banks that want to secure and expand their share of the ASEAN opportunity should consider three core actions.

Effectively balance local and regional operations

Several global players have opted for a centralized approach, addressing opportunities throughout ASEAN from their offices in money centers such as Singapore and Hong Kong. Others have started this way but have expanded their presence in select geographies such as Thailand and Malaysia through their wealth-management and brokering arms; still, they remain more or less centralized. These approaches have been adequate up to now, during a period when the vast majority of deals were originated by multinationals and large corporates, which naturally turn to the global majors, either from long-standing relationships or to tap their deep product expertise.
In coming years, however, the centralized approach might no longer work. We see two major trends that will weaken the effectiveness of banks that try to cover the region from a strong center. One is greater local competition. As ASEAN capital markets deepen, local players will expand their investment-banking capabilities, given the positive impact on return on equity. Second, as noted above, a broader base of corporations will start to seek investment-banking advice. Often these will be smaller companies with no history with the global banks. Local institutions with upgraded capabilities will be in prime position to capture a greater share of this business, given their scale of operations. As an example, in Russia, local firm Renaissance has nearly 150 bankers, while the bulge-bracket firms have on average only 20 to 30. By virtue of its broader and deeper coverage, Renaissance has been able to provide superior client service and claim a greater market share.

Capture the midcorporate opportunity

As ASEAN markets develop, a broader base of corporates will have investment-banking needs, and over time, they will form a larger portion of the fee pool. To capture an outsize share of these fees, foreign banks will have to do three things.
First, this segment has traditionally been served by local incumbents, which have typically held lending relationships and which now seek to build their own investment-banking capabilities. Foreign firms cannot easily replicate this approach: they do not have a natural “entry product,” and so will need to invest in developing relationships over time. This will require a local presence.
Second, given the smaller deals and lower fees that these midsize companies will generate, many foreign banks will have to modify their cost structures if they are to generate attractive returns on equity.
Finally, foreign firms will have to find ways to inspire their bankers to work on midcorporate deals, likely by offering incentives to lure them away from the attractions of large deals. If this does not seem likely to work, firms should consider establishing a separate group, operating under a different set of economics, to cover this segment.

Serve cross-cutting needs

Local companies are likely to start asking for solutions that cut across wholesale funding and capital market products—for example, some companies are likely to need structured finance for infrastructure projects as well as sukuk. To deliver on these multifaceted needs, global firms should establish local-currency balance sheets to more effectively structure deals. Firms organized in product groups will need to develop mechanisms and incentives to link organizational “silos” (especially DCM, corporate banking, and Islamic banking) to create effective client solutions.
Throughout the ASEAN region, opportunities abound in capital markets and investment-banking. But banks will have to examine them carefully and consider the trends shaping their growth.

Tuesday, April 10, 2012

The executive’s guide to better listening

Strong listening skills can make a critical difference in the performance of senior executives, but few are able to cultivate them. Here’s how.

A senior executive of a large consumer goods company had spotted a bold partnership opportunity in an important developing market and wanted to pull the trigger quickly to stay ahead of competitors. In meetings on the topic with the leadership team, the CEO noted that this trusted colleague was animated, adamant, and very persuasive about the move’s game-changing potential for the company. The facts behind the deal were solid.
The CEO also observed something troubling, however: his colleague wasn’t listening. During conversations about the pros and cons of the deal and its strategic rationale, for example, the senior executive wasn’t open to avenues of conversation that challenged the move or entertained other possibilities. What’s more, the tenor of these conversations appeared to make some colleagues uncomfortable. The senior executive’s poor listening skills were short-circuiting what should have been a healthy strategic debate.
Eventually, the CEO was able to use a combination of diplomacy, tactful private conversation, and the bureaucratic rigor of the company’s strategic-planning processes to convince the executive of the need to listen more closely to his peers and engage with them more productively about the proposal. The resulting conversations determined that the original deal was sound but that a much better one was available—a partnership in the same country. The new partnership presented slightly less risk to the company than the original deal but had an upside potential exceeding it by a factor of ten.
The situation facing the CEO will be familiar to many senior executives. Listening is the front end of decision making. It’s the surest, most efficient route to informing the judgments we need to make, yet many of us have heard, at one point or other in our careers, that we could be better listeners. Indeed, many executives take listening skills for granted and focus instead on learning how to articulate and present their own views more effectively.
This approach is misguided. Good listening—the active and disciplined activity of probing and challenging the information garnered from others to improve its quality and quantity—is the key to building a base of knowledge that generates fresh insights and ideas. Put more strongly, good listening, in my experience, can often mean the difference between success and failure in business ventures (and hence between a longer career and a shorter one). Listening is a valuable skill that most executives spend little time cultivating. (For more about one executive’s desire to be a better listener, see “Why I’m a listener: Amgen CEO Kevin Sharer,” forthcoming on mckinseyquarterly.com.)
The many great listeners I’ve encountered throughout my career as a surgeon, a corporate executive, and a business consultant have exhibited three kinds of behavior I’ll highlight in this article. By recognizing—and practicing—them, you can begin improving your own listening skills and even those of your organization.
1. Show respect
One of the best listeners I have ever observed was the chief operating officer (COO) of a large medical institution. He once told me that he couldn’t run an operation as complex as a hospital without seeking input from people at all levels of the staff—from the chief of surgery to the custodial crew. Part of what made him so effective, and so appealing as a manager, was that he let everyone around him know he believed each of them had something unique to contribute. The respect he showed them was reciprocated, and it helped fuel an environment where good ideas routinely came from throughout the institution.
The COO recognized something that many executives miss: our conversation partners often have the know-how to develop good solutions, and part of being a good listener is simply helping them to draw out critical information and put it in a new light. To harness the power of those ideas, senior executives must fight the urge to “help” more junior colleagues by providing immediate solutions. Leaders should also respect a colleague’s potential to provide insights in areas far afield from his or her job description.
Here’s an example: I recall a meeting between a group of engineers and the chief marketing officer (CMO) at a large industrial company. She was concerned about a new product introduction that had fallen flat. The engineers were puzzled as well; the company was traditionally dominated by engineers with strong product-development skills, and this group had them too. As the CMO and I discussed the technological aspects of the product with the engineers, I was struck by their passion and genuine excitement about the new device, which did appear to be unique. Although we had to stop them several times to get explanations for various technical terms, they soon conveyed the reasons for their attitude—the product seemed to be not only more efficient than comparable ones on the market but also easier to install, use, and maintain.
After a few minutes, the CMO, who had been listening intently, prompted the engineers with a respectful leading question: “But we haven’t sold as many as you thought we would in the first three months, right?”
“Well, actually, we haven’t sold any!” the team leader said. “We think this product is a game changer, but it hasn’t been selling. And we’re not sure why.”
After a pause to make sure the engineer was finished, the CMO said, “Well, you guys sure seem certain that this is a great product. And you’ve convinced the two of us pretty well. It seems that customers should be tripping over themselves to place orders. So assuming it’s not the product’s quality that’s off, what else are your customers telling you about the product?”
“We haven’t spoken to any customers,” the engineer replied.
The CMO blanched. As the conversation continued, we learned that the product had been developed under close wraps and that the engineers had assumed its virtues would speak for themselves. “But maybe not,” said the team leader. “Maybe we ought to push it a little more. I guess its good traits aren’t so obvious if you don’t know a lot about it.”
That engineer had hit the nail on the head. The device was fine. Customers were wary about switching to something untested, and they hadn’t been convinced by the specs the company’s sales team touted. As soon as the engineers began phoning their counterparts in the customers’ organizations (an idea suggested by the engineers themselves), the company started receiving orders.
Had the CMO looked at the problem by herself, she might have suspected a shortcoming with the product. But after some good listening and targeted follow-up questions, she helped to extract a much better solution from the engineers themselves. She didn’t cut the conversation short by lecturing them on good marketing techniques or belittling their approach; she listened and asked pointed questions in a respectful manner. The product ultimately ended up being a game changer for the company.
Being respectful, it’s important to note, didn’t mean that the CMO avoided asking tough questions—good listeners routinely ask them to uncover the information they need to help make better decisions. The goal is ensuring the free and open flow of information and ideas.
I was amused when John McLaughlin, the former deputy director of the US Central Intelligence Agency, told me that when he had to make tough decisions he often ended his conversations with colleagues by asking, “Is there anything left that you haven’t told me . . . because I don’t want you to leave this room and go down the hall to your buddy’s office and tell him that I just didn’t get it.” With that question, McLaughlin communicated the expectation that his colleagues should be prepared; he demanded that everything come out on the table; and he signaled genuine respect for what his colleagues had to say.
2. Keep quiet
I have developed my own variation on the 80/20 rule as it relates to listening. My guideline is that a conversation partner should be speaking 80 percent of the time, while I speak only 20 percent of the time.1 Moreover, I seek to make my speaking time count by spending as much of it as possible posing questions rather than trying to have my own say.
  That’s easier said than done, of course—most executives are naturally inclined to speak their minds. Still, you can’t really listen if you’re too busy talking. Besides, we’ve all spent time with bad listeners who treat conversations as opportunities to broadcast their own status or ideas, or who spend more time formulating their next response than listening to their conversation partners. Indeed, bad listening habits such as these are ubiquitous (see sidebar, “A field guide to identifying bad listeners”).
I should know because I’ve fallen into these traps myself. One experience in particular made me realize how counterproductive it is to focus on your own ideas during a conversation. It was early in my career as a consultant and I was meeting with an important client whom I was eager to impress. My client was a no-nonsense, granite block of a man from the American heartland, and he scrutinized me over the top of his reading glasses before laying out the problem: “The budget for next year just doesn’t work, and we are asking our employees to make some tough changes.”
All I heard was his concern about the budget. Without missing a beat, I responded to my client and his number-two man, who was seated alongside him: “There are several ways to address your cost problem.” I immediately began reeling off what I thought were excellent suggestions for streamlining his business. My speech gained momentum as I barreled ahead with my ideas. The executive listened silently—and attentively, or so it seemed. Yet he didn’t even move, except to cock his head from time to time. When he reached for a pen, I kept up my oration but watched with some annoyance as he wrote on a small notepad, tore off the sheet of paper, and handed it to his associate. A smile flitted almost imperceptibly across that man’s face as he read the note.
I was already becoming a bit peeved that the executive had displayed no reaction to my ideas, but this little note, passed as though between two schoolboys, was too much. I stopped talking and asked what was written on the paper.
The executive nodded to his associate. “Show him.”
The man leaned across the table and handed me the note. My client had written, “What the hell is this guy talking about?”
Fortunately, I was able to see the humor in the situation and to recognize that I had been a fool. My ego had gotten in the way of listening. Had I paid closer attention and probed more deeply, I would have learned that the executive’s real concern was finding ways to keep his staff motivated while his company was shrinking. I had failed to listen and compounded the error by failing to keep quiet. Luckily for me, I was able to get a second meeting with him.
It’s not easy to stifle your impulse to speak, but with patience and practice you can learn to control the urge and improve the quality and effectiveness of your conversations by weighing in at the right time. Some people can intuitively grasp where to draw the line between input and interruption, but the rest of us have to work at it. John McLaughlin advises managers to think consciously about when to interrupt and to be as neutral and emotionless as possible when listening, always delaying the rebuttal and withholding the interruption. Still, he acknowledges that interrupting with a question can be necessary from time to time to speed up or redirect the conversation. He advises managers not to be in a hurry, though—if a matter gets to your level, he says, it is probably worth spending some of your time on it.
As you improve your ability to stay quiet, you’ll probably begin to use silence more effectively. The CEO of an industrial company, for example, used thoughtful moments of silence during a meeting with his sales team as an invitation for its junior members to speak up and talk through details of a new incentive program that the team’s leader was proposing. As the junior teammates filled in these moments with new information, the ensuing rich discussion helped the group (including the team leader) to realize that the program needed significant retooling. The CEO’s silence encouraged a more meritocratic—and ultimately superior—solution.
When we remain silent, we also improve the odds that we’ll spot nonverbal cues we might have missed otherwise. The medical institution’s COO, who was such a respectful listener, had a particular knack for this. I remember watching him in a conversation with a nurse manager, who was normally articulate but on this occasion kept doubling back and repeating herself. The COO realized from these cues that something unusual was going on. During a pause, he surprised her by asking gently, “You don’t quite agree with me on this one, do you? Why is that?” She sighed in relief and explained what had actually been bugging her.
3. Challenge assumptions
Good listeners seek to understand—and challenge—the assumptions that lie below the surface of every conversation. This point was driven home to me the summer before I went to college, when I had the opportunity to hang out with my best friend at a baseball park. He had landed a job in the clubhouse of the Rochester Red Wings, then a minor-league farm team for the Baltimore Orioles. That meant I got to observe Red Wings manager Earl Weaver, who soon thereafter was promoted to Baltimore, where he enjoyed legendary success, including 15 consecutive winning seasons, four American League championships, and one World Series victory. Weaver was considered fiery and cantankerous, but also a baseball genius. To my 18-year-old eyes, he was nothing short of terrifying—the meanest and most profane man I’d ever met.
Weaver wasn’t really a listener; he seemed more of a screamer in a perpetual state of rage. When a young player made an error, Weaver would take him aside and demand an explanation. “Why did you throw to second base when the runner was on his way to third?” He’d wait to hear the player’s reasoning for the sole purpose of savagely tearing it apart, usually in the foulest language imaginable and at the top of his lungs.
But now and then, Weaver would be brought up short; he’d hear something in the player’s explanation that made him stop and reconsider. “I’ve seen that guy take a big wide turn several times but then come back to the bag. I thought maybe if I got the ball to second really fast, we could catch him.” Weaver knew that the move the player described was the wrong one. But as ornery as he was, he apparently could absorb new information that temporarily upended his assumptions. And, in doing so, the vociferous Weaver became a listener.
Weaver called his autobiography It’s What You Learn After You Know It All That Counts. That Zen-like philosophy may clash with the Weaver people thought they knew. But the title stuck with me because it perfectly states one of the cornerstones of good listening: to get what we need from our conversations, we must be prepared to challenge long-held and cherished assumptions.
Many executives struggle as listeners because they never think to relax their assumptions and open themselves to the possibilities that can be drawn from conversations with others. As we’ve seen, entering conversations with respect for your discussion partner boosts the odds of productive dialogue. But many executives will have to undergo a deeper mind-set shift—toward an embrace of ambiguity and a quest to uncover “what we both need to get from this interaction so that we can come out smarter.” Too many good executives, even exceptional ones who are highly respectful of their colleagues, inadvertently act as if they know it all, or at least what’s most important, and subsequently remain closed to anything that undermines their beliefs.
Such tendencies are, of course, deeply rooted in human behavior.2 So it takes real effort for executives to become better listeners by forcing themselves to lay bare their assumptions for scrutiny and to shake up their thinking with an eye to reevaluating what they know, don’t know, and—an important point—can’t know.
Arne Duncan, the US Secretary of Education, is one such listener. He believes that his listening improves when he has strong, tough people around him who will challenge his thinking and question his reasoning. If he’s in a meeting, he makes sure that everyone speaks, and he doesn’t accept silence or complacency from anyone. Arne explained to me that as a leader, he tries to make it clear to his colleagues that they are not trying to reach a common viewpoint. The goal is common action, not common thinking, and he expects the people on his team to stand up to him whenever they disagree with his ideas.
Duncan uses a technique I find helpful in certain situations: he will deliberately alter a single fact or assumption to see how that changes his team’s approach to a problem. This technique can help senior executives of all stripes step back and refresh their thinking. In a planning session, for example, you might ask, “We’re assuming a 10 percent attrition rate in our customer base. What if that rate was 20 percent? How would our strategy change? What if it was 50 percent?” Once it’s understood that the discussion has moved into the realm of the hypothetical, where people can challenge any underlying assumptions without risk, the creative juices really begin to flow.
This technique proved useful during discussions with executives at a company that was planning to ramp up its M&A activity. The company had a lot of cash on hand and no shortage of opportunities to spend it, but its M&A capabilities appeared to have gone rusty (it had not done any deals in quite some time). During a meeting with the M&A team and the head of business development, I asked, “Listen, I know this is going to be a little bit shocking to the system, but let’s entertain the idea that your team doesn’t exist. What kind of M&A function would we build for this corporation now? What would be the skills and the strategy?”
The question shook up the team a bit initially. You have to be respectful of the emotions you can trigger with this kind of speculation. Nonetheless, the experiment started a discussion that ultimately produced notable results. They included the addition of talented new team members who could provide additional skills that the group would need as it went on to complete a set of multibillion-dollar deals over the ensuing year.
Throughout my career, I’ve observed that good listeners tend to make better decisions, based on better-informed judgments, than ordinary or poor listeners do—and hence tend to be better leaders. By showing respect to our conversation partners, remaining quiet so they can speak, and actively opening ourselves up to facts that undermine our beliefs, we can all better cultivate this valuable skill.

 

Tuesday, November 16, 2010

The IT component in insurance industry performance

Top companies in our survey grind down costs by consolidating IT and rationalizing processes. They’re growing faster as well.

The Great Recession has caused plenty of pain in the European insurance industry. Rock-bottom interest rates have reduced returns on the insurers’ holdings, while economic disruption continues to increase the volume of claims payouts.
Not all companies are suffering, of course; indeed, many are thriving. For insights into the factors that distinguish the top performers from the rest of the pack, we surveyed more than 80 life insurers and property-and-casualty (P&C) insurers across Europe.1 We were particularly interested in identifying the factors that most directly contributed to their superior cost performance, including product development, marketing, sales support, operations, and IT, as well as other support functions. Despite the strong economic headwinds, we found not only that companies in the top quartile of our survey outperformed their peers on costs but also that this operational strength—contrary to conventional wisdom—produced more robust revenue growth.
A yawning gap in costs

One of the more startling survey findings was the size of the cost difference between top- and bottom-ranked players. For top-tier insurers, the total operating cost per policy, across virtually every business function, is at least half that of companies at the bottom of the stack (Exhibit 1). Bottom-quartile players’ unit costs can be twice as high as those of top-quartile ones.
Some of the biggest differences result from the top companies’ much better cost management in sales support, operations, and IT. The consistency of this gap also runs contrary to the industry’s common wisdom: companies may squeeze costs in one area but must compensate elsewhere, with higher costs, to maintain revenues or buttress customer satisfaction. Instead, we found that top-tier insurers sustained their low-cost position without sacrificing top-line revenue growth. Leaders in our survey increased their gross written premiums—the industry’s standard revenue measure—two percentage points faster than the broader market index did.
The survey also calls into question other industry credos (Exhibit 2). The first is that larger insurers have an implicit cost advantage. Our survey data show that while size provides some economies of scale, it often creates administrative and operational complexities that impede even larger efficiency gains. Second, it is often assumed that variations in the wages and regulatory regimes of different countries strongly influence the performance of the insurance companies that do business in them—in other words, that high wages and stiff regulations depress profits. Yet our findings indicate that top performers use operational excellence to dampen the effects of high wages and regulatory constraints. By moving back-office functions to cheaper near- and offshore locales, these companies deftly use labor cost arbitrage to create a lower average cost base. As a result, their cost performance is superior across all geographies.
Finally, we found that the best operators, despite their vigilance on costs, don’t allow that frugality to damage vital functions, such as customer service and due diligence for issuing new policies. When one large insurer found that its cost base was significantly higher than that of industry leaders, for example, its managers attributed the difference to the additional spending needed to ensure longer-term growth and profitability. The company assumed that its lower-cost competitors cut corners in areas such as risk assessment and undertook fewer medical checks to authenticate claims or confirm eligibility. Yet our analysis shows that low-cost leaders did not cut back in these areas and actually achieved higher levels of profitability than the company in question.
Fragmented IT and operations raise complexity and costs. The top-tier companies did more for less thanks to their operational excellence. In fact, among P&C insurers alone, top-quartile players’ profit margins, based on the industry standard combined ratio, were four percentage points higher than the average of the companies we surveyed.
How low-cost companies do it

Behind the low scores of our survey’s poor performers, one factor predominates: operational weakness. These companies are more likely to have an ungainly operational footprint, with limited cohesion among operating centers and fragmented IT systems, so they find it harder to streamline processes, share common tasks, and achieve economies of scale. Such deficiencies, which often disrupt a range of processes, lead to high backlogs, as well as frequent work-arounds and manual interventions—factors that slow down response times, raise costs, and hurt customer service.
We have identified three core operating principles that differentiate top-performing companies. These offer a roadmap for insurers seeking to improve their competitive cost position and growth prospects.
Create a centralized structure
Top performers are more likely to centralize their IT and back-office processes and to consolidate corresponding reporting lines under a single point of contact, often the COO, improving both productivity and governance. They are more likely, for instance, to pool medical experts instead of segregating them by location and channel. This approach reduces the number of resources needed—in some cases by as much as 40 percent—while increasing the quality of the guidance.
Taking this approach, one insurer—ranked in the bottom quartile back in 2007—began a three-year transformation to consolidate its back-office support functions and associated IT platforms and to shrink a sprawling network of over two dozen operational centers. These moves shaved 27 percent and 25 percent from the cost of operations and IT, respectively, and bumped the company from the bottom to the upper-middle quartile in cost performance. The savings were reinvested in several new product initiatives, which eventually raised the company’s market share in several key areas.
Ramp up automation
Top performers make wider use of automated processes, often deploying self-service systems that help customers, insurance agents, brokers, and independent financial advisers process simple transactions (such as low-risk claims) with minimal resort to adjusters.
One P&C insurer cut its processing times by 30 to 40 percent when it automated high-volume, low-risk claims for the replacement of damaged vehicle windshields and the like. Using computer-based, straight-through processing techniques that combine separate steps into an integrated work flow, the company’s process is now completed electronically, without manual intervention. Another insurer, faced with rising claims losses, decided to automate its loss-management process. By standardizing decision making through rules-based programs about eligibility requirements and new compliance guidelines, the company reduced its leakage from payment errors by 4 percent of revenues. These savings, which allowed the insurer to keep down prices for its most popular products, gave it a leg up on the competition and helped raise its revenues.
Use lean process design
Many low-cost leaders have applied lean-manufacturing techniques to alleviate backlogs and improve response times. That design focus allowed these companies to streamline their core activities across the business, to eliminate redundancy, and to route tasks and manage work flows more effectively.
One life insurer, for example, seeking to help its brokers, revamped the redemption process to speed up payout times, a key driver of customer satisfaction. A diagnostic revealed several problems, including frequent back-and-forth steps needed to complete documentation and a system that often jumbled together urgent and routine requests, making it hard for adjusters to prioritize tasks. The result was often weeks-long delays in the vetting and approval process.
In response, the insurer created two separate work streams, one for administrative or routine requests that were less time sensitive, the other for payouts. The company also established strict performance targets governing the payout timetable. For each step in the process, it set time limits, such as the number of days a given piece of documentation could rest with an individual agent or process owner. These changes shortened the payment process to 8 days, from 18, while improving overall productivity by 25 percent. In addition, the company now measures customer satisfaction, obtaining feedback directly from the broker network and using that information to further refine the process.
As our survey shows, organizations that take the steps we recommend stand a strong chance of outperforming their peers. While these findings center on the insurance industry, we believe that the same thinking can be applied to other service industries in which IT and operations can play a key role in speeding time to market and improving the way companies meet their customers’ needs.
https://www.mckinseyquarterly.com/Financial_Services/Insurance/The_IT_component_in_insurance_industry_performance_2700?gp=1